Assistant, Finance Administration
VillageReach, Congo

ABOUT VILLAGEREACH

VillageReach is a non-profit organization that transforms health care delivery to reach everyone. Our vision is a world where every person has the health care needed to thrive. Our programs focus on building people-centered health systems that make sure health products, services are available when, and where they are needed, with a focus on developing scalable, high-impact solutions. We are driven by a passion for collaboration and partnership, as we believe strongly that collective action is the only way to achieve sustainable change. VillageReach has offices in Seattle (USA), Democratic Republic of Congo, Malawi, and Mozambique.

Summary

Under the direction of the Finance amp; Administrative Officer and with partnership from the global Finance and admin team, the Finance and Administrative Assistant will support the organization for coordinating the financial and administrative operations of all programs in DRC. In this role, she/he will have responsibility for the following areas:

Financial Management

Perform daily duties such as:

• Maintain a system of financial documents and supporting files, including proper substantiation of payments made including proper approvals and coding, that ties to the General Ledger within sage Online;
• Manage petty cash, payments, and record expenses;
• Review and process payment requests; operational and travel advances requests,
• Monitor advances and reconciliation of expenditures using Concur expense platform;
• Support field offices with financial tasks
• Prepare, collect, compile and declare sums paid to third parties

• Support monthly duties, such as:
• Submission of monthly financial report due to HQ;
• Submission of monthly cash request due to HQ;
• Perform any adjusting entries created during finance items review process;
• Reconcile balance sheet accounts, including banking, petty cash, advances, prepaids, and accounts payable.

Office Administration:

• Recommending, implementing, and maintaining efficient office systems.
• Handling office communication, checking office e-mail, ensuring office maintenance and managing the front desk in a professional manner.
• Coordinate office needs (repairs, internet, vehicle, suppliers, managing the cleaners, etc.),

• Ensure efficient supervision of office drivers’ team and cars
• Assisting in the procurement and maintenance of office equipment, furniture, computers and other assets including managing and updating the inventory of office assets.
• Any other duties as required

Resource Management:

• Assisting in the procurement and maintenance of office equipment, furniture, computers and other assets including managing and updating the inventory of office assets.
• Any other duties as required

The following competencies reflect what is expected of all VillageReach employees; including examples of how one might demonstrate each of these competencies in one’s role.

• Personal Motivation and Drive: Is self-directed in one’s approach to work, but asks for help when needed; holds oneself accountable; undertakes self-development activities; seeks to build and master new skills; looks for and takes advantage of opportunities within the organization

• Collaboration amp; Effective Communication: Establishes and maintains effective relations with coworkers, partners amp; stakeholders and external parties; works collaboratively with others to accomplish organizational and team goals and objectives; works actively to resolve conflicts; expresses ideas and thoughts effectively; selects and uses appropriate communication methods and maintains meaningful communication with virtual coworkers and other parties to keep them informed
• Commitment to Diversity amp; Inclusion: Takes personal responsibility for and supports others across the organization in creating and sustaining a diverse work environment where individuals are welcomed, valued, respected and supported; personally committed to attaining cultural competency including self-awareness of one’s own attitudes about culture and cross-cultural interactions; exhibits the willingness and ability to engage openly and respectfully around issues of race, colonialism, identity and culture; upholds equity in access to sharing of information, ideas, and opportunities throughout VillageReach

• Commitment to Excellence: Produces a high output of work, both in terms of quality and quantity; looks for ways to improve and promote quality; monitors work to ensure quality; has a personal commitment to the mission of VillageReach

• Solution Orientat

Job Rewards and Benefits