Job Summary / Mission
English
- Serve as liaison between internal users (clients) and procurement section.
- Is accountable for ensuring the overall requests for procurement and supplies are met and delivered in accordance with timescales set and agreed with internal clients, taking in account DCC procurement’s policies and procedures.
Français
- Servir de liaison entre les utilisateurs internes (départements) et la section des achats.
- Il doit s'assurer que l'ensemble des demandes d'approvisionnement et des livraisons sont satisfaites conformément aux délais fixés et convenus avec les clients internes, en tenant compte des politiques et procédures d'approvisionnement de DCC.
Key Duties and responsabilities / Activités clés et responsabilités
English
- Establish and maintain excellent communication links between procurement section and all internal clients (departments) to ensure appropriate and regular information flow on all requests received as well as to ensure that the requesters get the right items, at the right time and at the right place
- Ensure that all supplies/materials requests from the internal users are facilitated in a professional manner and following DCC guidelines as well as DCP policies and procedures.
- Ensure that all procurement of goods and services are carried out with the objective of obtaining the best value for money and the best possible service to the requesters
- Maintains good communication among Accounts Payable, Procurement, Warehouse, and Receiving Department.
- Ensure that goods and supplies are procured and delivered to the warehouses in line with the quantity, quality and specification stated in the Purchase requests
- Resolve problems regarding material quality, delivery, accounting discrepancies, rejection of bids or received products.
- Ensure that all procured items are delivered to the warehouses and proper warehouse documents are issued • Work in close cooperation with the Finance and SBU Audit Departments to ensure full audit compliance of all procurement activities and to guarantee total transparency and accountability
- Facilitate supplier’s payment processes and documentations for internal users
- Ensure that all procurement and supply requirements are procured and delivered in accordance with timescales set and agreed with the requesting departments/projects.
- Facilitate equipment and assets and property repair/s maintenance services with agreed maintenance service providers
- Ensure appropriate documentation, tracking and filing of all procurement activities by following standard procedures and guidelines of DCC to ensure traceability of all documents and expenses
- Liaise with Warehouse for all inventory clerk activities to monitor stock level and forecast procurement needs per departments.
- Process purchase requisitions by reviewing budget allocation for adequate authorizations.
- Review purchase request, check request and blanket/open orders for procurements.
- Solicit quotes and bid information from others procurement officers.
- Coordinate the review and procurement response with the initial requestor.
- Monitors departments needs and evaluates and develops forecast orders.
- Participates in total quality management (TQM), continuous process improvement (CPI) and ISO 9001 (International Organization for Standardization) efforts. Creates and presents reports on progress toward company TQM/CPI/ISO goals and/or supplier performance
- Performs spreadsheet analysis and reporting
- Contribute to the overall performance of the service by executing its target objectives.
- Conduct its performance evaluation (PMS Evaluation Mi and end course).
- Attend training to build skills
- Perform any other duties assigned by the Head, procurement.
QSE Responsibilities
- Know and fully apply DCC's API, IMS, HSSE requirements, policies, procedures.
- Take care of his own health and safety in the workplace and ensure that acts or omissions do not adversely affect the health and safety of other people.
- Take appropriate measures to minimize risks to quality, health and the environment.
- Communicate any case of hazardous situation to the Top management or QSE representative.
- Engage in the QHSE system by organizing/participating to all mandatory training and awareness
- Propose and carry out improvement, corrective and/or preventive actions.
The list of missions described in this document is not exhaustive and is subject to change
Français
- Établir et maintenir d'excellents liens de communication entre la section des achats et tous les client