Job Summary / Mission
English
- Coordinate the timely and accurate processing of supplier invoices and intercompany accounts payable, to facilitate payment when due.
- Ensure the validity of all supplier invoices before authorisation for payment and appropriate reconciliation of supplier accounts
Français
- Coordonner le traitement rapide et précis des factures fournisseurs et des comptes fournisseurs pour faciliter le paiement à l'échéance.
- Assurer la validité de toutes les factures fournisseurs avant autorisation de paiement et rapprochement approprié des comptes fournisseurs.
Key Duties and responsabilities / Activités clés et responsabilités
English
- Manage the Accounts Payable function in DCC.
- Analyse and maintain Accounts Payable performance metrics, service relationships and communications across departments in DCC.
- Review supplier invoices and supporting documents against invoice processing checklist in order to establish completeness and validity of details.
- Match supplier invoices to purchase orders prior to processing to ensure consistency and identify errors/discrepancies/irregularities for prompt resolution.
- Provide appropriate responses to suppliers’ queries/ issues and escalate unresolved issues to the unit Head, as required
- Perform reconciliation of suppliers’ sub-ledger accounts to the general ledger on a monthly basis.
- Recommend updates to existing invoice processing policies and procedures.
- Maintain an accurate and up-to-date record of all invoices received from suppliers/ vendors.
- Maintain ageing report of debt and outstanding payments to suppliers.
- Maintain a comprehensive record of all approved invoices, bills and payment supports.
- Review staff advance requests and ensure requisitions are duly authorised by relevant department/ unit heads.
- Maintain accurate and up-to-date records of invoices and staff advance/ retirement documentation.
- Prepare periodic activity reports for the attention of the unit Head, Head Finance including information on outstanding payments to suppliers, approved invoices, etc.
- Proactively and efficiently execute work plans as approved by the Unit Head.
- Prepare/compile agreed periodic activity and performance reports for the attention of Head, Plant Finance and other relevant parties.
- Train, motivate and lead finance team members by clarifying roles and providing helpful feedback
- Suggest updates and improvements for accounting systems, including payroll and invoicing
- Ensure that all financial transactions are properly recorded, filed, and reported
- Contribute to the overall performance of the service by executing its target objectives.
- Conduct its performance evaluation (PMS Evaluation Mi and end course).
- Attend training to build skills
- Perform any other duties as assigned by financial controller (Aamp;R)
QSE Responsibilities
- Know and fully apply DCC's API, IMS, HSSE requirements, policies, procedures.
- Take care of his own health and safety in the workplace and ensure that acts or omissions do not adversely affect the health and safety of other people.
- Take appropriate measures to minimize risks to quality, health and the environment.
- Communicate any case of hazardous situation to the Top management or QSE representative.
- Engage in the QHSE system by organizing/participating to all mandatory training and awareness
- Propose and carry out improvement, corrective and/or preventive actions.
The list of missions described in this document is not exhaustive and is subject to change
Français
- Gérer la fonction "Comptes fournisseur" de DCC.
- Analyser et tenir à jour les mesures de performance des comptes fournisseurs, les relations de service et les communications entre les services de DCC.
- Examiner les factures des fournisseurs et les pièces justificatives en fonction de la liste de contrôle du traitement des factures afin d'établir l'exhaustivité et la validité des détails.
- Faire correspondre les factures des fournisseurs aux bons de commande avant leur traitement afin d'assurer la cohérence et d'identifier les erreurs/disparités/irrégularités en vue d'une résolution rapide.
- Fournir des réponses appropriées aux questions/problèmes des fournisseurs et transmettre les problèmes non résolus au chef d'unité, le cas échéant
- Effectuer le rapprochement des comptes de grand livre auxiliaire des fournisseurs avec le grand livre général sur une base mensuelle.
- Recommander des mises à jour des politiques et de