Finance and Admin Assistant
VillageReach (International Postings), Congo

VillageReach transforms health care delivery to reach everyone, so that each person has the health care needed to thrive. We develop solutions that improve equity and access to primary health care. This includes making sure products are available when and where they are needed and primary health care services are delivered to the most under-reached. Radical collaboration with governments, the private sector and other partners strengthen our ability to scale and sustain these solutions. Our work increases access to quality health care for more than 40 million people in sub-Saharan Africa. VillageReach in incorporated in Washington State and has offices in Seattle (USA), Democratic Republic of Congo, Malawi, and Mozambique.

Position Summary

Under the direction of the Finance amp; Administrative Officer and with partnership from the Director, Finance at Headquarters, the Finance and Administrative Assistant will support the Finance and Admin Officer for coordinating the financial and administrative operations of all programs in DRC. In this role, s/he will have responsibility for the following areas:

Financial Management:

• Perform daily duties such as:
  • Maintain a system of financial documents and supporting files, including proper substantiation of payments made including proper approvals and coding, that ties to the General Ledger within Quickbooks Online;
  • Manage petty cash, payments, and record expenses;
  • Review and process payment requests;
  • Monitor advances and reconciliation of expenditures using Concur expense platform;
• Support field offices with financial tasks
• Prepare, collect, compile and declare sums paid to third parties
• Support monthly duties, such as:
  • Submission of monthly financial report due to HQ;
  • Submission of monthly cash request due to HQ;
  • Perform any adjusting entries created during HQ review process;
  • Reconcile balance sheet accounts, including banking, petty cash, advances, prepaids, and accounts payable.

Office Administration:

• Recommending, implementing, and maintaining efficient office systems.
• Handling office communication, checking office e-mail and managing the reception in a professional manner.
• Coordinate office needs (repairs, internet, vehicle, suppliers, managing the cleaner, etc.)

Resource Management:

• Assisting in the procurement and maintenance of office equipment, furniture, and other assets including managing and updating the inventory of office assets.
• Any other duties as required.

The following competencies reflect what is expected of all VillageReach employees; including examples of how one might demonstrate each of these competencies in one’s role.

• Personal Motivation and Drive: Is self-directed in one’s approach to work, but asks for help when needed; holds oneself accountable; undertakes self-development activities; seeks to build and master new skills; looks for and takes advantage of opportunities within the organization

• Collaboration amp; Effective Communication: Establishes and maintains effective relations with coworkers, partners amp; stakeholders and external parties; works collaboratively with others to accomplish organizational and team goals and objectives; works actively to resolve conflicts; expresses ideas and thoughts effectively; selects and uses appropriate communication methods and maintains meaningful communication with virtual coworkers and other parties to keep them informed
• Commitment to Diversity amp; Inclusion: Takes personal responsibility for and supports others across the organization in creating and sustaining a diverse work environment where individuals are welcomed, valued, respected and supported; personally committed to attaining cultural competency including self-awareness of one’s own attitudes about culture and cross-cultural interactions; exhibits the willingness and ability to engage openly and respectfully around issues of race, colonialism, identity and culture; upholds equity in access to sharing of information, ideas, and opportunities throughout VillageReach

• Commitment to Excellence: Produces a high output of work, both in terms of quality and quantity; looks for ways to improve and promote quality; monitors work to ensure quality; has a personal commitment to the mission of VillageReach

• Solution Orientation amp; Innovation: Focuses on results and desired outcomes and how to best achieve them; gets the job done; sees opportunities for creative problem-solving while staying within the parameters of good practice; sees old

Job Rewards and Benefits