Finance and Admin Assistant
VillageReach, Congo

VillageReach transforms health care delivery to reach everyone, so that each person has the health care needed to thrive. We develop solutions that improve equity and access to primary health care. This includes making sure products are available when and where they are needed and primary health care services are delivered to the most under-reached. Radical collaboration with governments, the private sector and other partners strengthen our ability to scale and sustain these solutions. Our work increases access to quality health care for more than 78 million people in Africa. VillageReach in incorporated in Washington State and has offices in Seattle (USA), Democratic Republic of Congo, Malawi, and Mozambique.

Under the direction of the Operations Manager, the Finance and Administrative Assistant will support the coordination of the financial and administrative operations in Tanganyika province, DRC. In this role, s/he will have responsibility for the following areas:

Essential Responsibilities include the following; other duties, responsibilities, and activities may change or be assigned at any time:

Perform daily duties such as:

• Maintain a system of financial documents and supporting files, including proper substantiation of payments made including proper approvals and coding, that ties to the General Ledger
• Manage office monthly cash advance, small payments, and reconciliations
• Ensure follow up of payments of all invoices.
• Support in verifying invoices and tracking payments of Transport Managers of Polio samples for certainty.
• Review Tanganyika office tfrs and Afrs to submit to country Finance assistant for approval.
• Monitor and report on tanganyika advances and reconciliation of expenditures using Concur expense platform.
• Ensure respect of finance procedures and Support Tanganyika office with financial guidance and tasks
• Prepare, collect, compile and declare sums paid to third parties.
• Support monthly duties, such as:
• Submission of monthly financial report due to Country office.
• Submission of monthly cash request due to Country office.
• Perform any adjusting entries created during Country office review process.

Office Administration:

• Recommending, implementing, and maintaining efficient office systems.
• Handling office communication, checking office e-mail and managing the reception in a professional manner.
• Receive and record letters.
• Act as point of contact with suppliers for receipt of all physical invoices and correspondence.
• Handle human resources files with the support of the HR Manager
• Maintain continuity between work teams by documenting and communicating actions, irregularities and ongoing needs.
• Keep up-to-date records of office expenses and related costs.
• Participate in the various program meetings and produce the report and archive it
• Recommending, implementing, and maintaining efficient office systems.
• Handling office communication, checking office e-mail and managing the reception in a professional manner.
• managing the cleaner
• Coordinate office needs.
• Any other duties as required.

The following competencies reflect what is expected of all VillageReach employees; including examples of how one might demonstrate each of these competencies in one’s role.

• Personal Motivation and Drive: Is self-directed in one’s approach to work, but asks for help when needed; holds oneself accountable; undertakes self-development activities; seeks to build and master new skills; looks for and takes advantage of opportunities within the organization
• Collaboration amp; Effective Communication: Establishes and maintains effective relations with coworkers, partners amp; stakeholders and external parties; works collaboratively with others to accomplish organizational and team goals and objectives; works actively to resolve conflicts; expresses ideas and thoughts effectively; selects and uses appropriate communication methods and maintains meaningful communication with virtual coworkers and other parties to keep them informed
• Commitment to Diversity amp; Inclusion: Takes personal responsibility for and supports others across the organization in creating and sustaining a diverse work environment where individuals are welcomed, valued, respected and supported; personally committed to attaining cultural competency including self-awareness of one’s own attitudes about culture and cross-cultural interactions; exhibits the willingness and ability to engage openly and respectfully around issues of race, colonialism, identity and culture; upholds equity in access to sharing of information, ideas,

Job Rewards and Benefits