Project Admin Assistant
VillageReach, Congo

VillageReach transforms health care delivery to reach everyone, so that each person has the health care needed to thrive.We develop solutions that improve equity and access to primary health care.This includes making sure products are available when and where they are needed and primary health care services are delivered to the most under-reached. Radical collaboration with governments, the private sector and other partners strengthen our ability to scale and sustain these solutions. Our work increases access to quality health care for more than 70 million people in Africa. VillageReach in incorporated in Washington State and has offices in Seattle (USA), Democratic Republic of Congo, Malawi, and Mozambique.

The Project Admin Assistant will support the implementation of three projects: Supply Chain Investment Coordination amp; Advocacy (SCICA), Private Distributors, and Outsourced Transport and make an important contribution to the achievement of their objectives.

Essential Duties and Responsibilities include the following. Other duties, responsibilities, and activities may change or be assigned at any time by their manager.

• External meetings: schedule meetings, follow-up with participants, develop meeting notes.
• Project expense management: Prepare advance fund requests and collect all the supporting documents after each activity; reconcile actuals expenses vs budgeted expenses after each activity; identify variances in project spend vs budget each month.
• Travel: handle all activities related to trips by team members such as making travel arrangements, booking accommodation, and obtaining permits and other needed travel documents (e.g. visas).
• External workshops: manage all activities related to workshops such as reserving venues, producing materials, hiring equipment, and keeping records of participants and funds disbursed.
• Document management: Ensure proper filing of project documents, including plans, minutes, budgets etc.

Support and participate in other tasks indicated by their direct manager.

The following competencies reflect what is expected of all VillageReach employees; including examples of how one might demonstrate each of these competencies in one’s role.

• Personal Motivation and Drive: Is self-directed in one’s approach to work, but asks for help when needed; holds oneself accountable; undertakes self-development activities; seeks to build and master new skills; looks for and takes advantage of opportunities within the organization
• Collaboration amp; Effective Communication: Establishes and maintains effective relations with coworkers, partners amp; stakeholders and external parties; works collaboratively with others to accomplish organizational and team goals and objectives; works actively to resolve conflicts; expresses ideas and thoughts effectively; selects and uses appropriate communication methods and maintains meaningful communication with virtual coworkers and other parties to keep them informed
• Commitment to Diversity amp; Inclusion: Takes personal responsibility for and supports others across the organization in creating and sustaining a diverse work environment where individuals are welcomed, valued, respected and supported; personally committed to attaining cultural competency including self-awareness of one’s own attitudes about culture and cross-cultural interactions; exhibits the willingness and ability to engage openly and respectfully around issues of race, colonialism, identity and culture; upholds equity in access to sharing of information, ideas, and opportunities throughout VillageReach
• Commitment to Excellence: Produces a high output of work, both in terms of quality and quantity; looks for ways to improve and promote quality; monitors work to ensure quality; has a personal commitment to the mission of VillageReach
• Solution Orientation amp; Innovation: Focuses on results and desired outcomes and how to best achieve them; gets the job done; sees opportunities for creative problem-solving while staying within the parameters of good practice; sees old problems in new ways and has novel approaches to solving those problems; contributes original and/or resourceful ideas to their area of responsibility; is able to consider and articulate risks and consequences of proposed innovations and factor these into decision-making

Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Job Rewards and Benefits